CITY OF TREYNOR
APRIL 2, 2012 MINUTES
The Treynor City Council met in regular session at Treynor City Hall at 7:00 p.m. with Mayor Poland and Council members Frain, Mathews, Hadfield, Lewis and Casey present.
Gary Funkhouser, Brian and Jane Goldsmith and Matt Mills were also present.
Motion by Frain and seconded by Casey to approve the Agenda, March 5, 2012 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.
Motion by Hadfield and seconded by Mathews to approve payment of the bills. All aye.
Brian and Jane Goldsmith were present to voice their concern about cell tower lights malfunctioning in the area surrounding Treynor. They wanted the public to be aware that if community members report malfunctions, repairs may be done quickly.
Matt Mills from MTS was present to inform the council that he is considering purchasing an automated garbage truck in order to save on his labor costs. This would require each household to have a large capacity garbage container, which would be furnished by MTS, but add $1.50 per month to each garbage bill for a period of five years. Matt will let the council know of his decision to move forward with the purchase. The council agreed that the change would be good for the City of Treynor.
At 7:40 p.m., Mayor Poland called the Public Hearing to order on the amendment to the current budget for FY 2011/2012. There being no public comment, a motion was made by Hadfield and seconded by Frain to pass and adopt the Budget Amendment and Certification Resolution No. 12-04-01. Roll call: All aye.
Mayor Poland presented the following bids for chemical maintenance for the lawn at the community center:
Struyk - $75.00 per step for a 5 step process
Travis Turf - $20.00 per step for a 5 step process
Motion by Hadfield and seconded by Mathews to hire Travis Turf for chemical maintenance at the community center for the 2012 season. All aye.
Several options were discussed for the water rate increase, which will be reviewed at the next council meeting.
Mike Tripp discussed wastewater treatment options that may be available to the City. Mike will continue to work with the engineer to come up with possible alternatives that will meet DNR requirements.
Tom Lewis discussed the Community Design Program, which includes improvements to the Main Street area.
Motion by Frain and seconded by Lewis to approve a fence permit at 27 Countryside Drive. All aye.
Motion by Frain and seconded by Mathews to adjourn at 9:30 p.m.
Mayor: Bryce Poland
City Clerk: Terry Johnson
____________________________________
CITY OF TREYNOR
MARCH 5, 2012 MINUTES
The Treynor City Council met in regular session at Treynor City Hall at 7:00 p.m. with Mayor Poland and Council members Mathews, Hadfield and Casey present.
Frain and Lewis were absent.
Motion by Hadfield and seconded by Casey to approve the Agenda, February 6, 2012 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.
Motion by Casey and seconded by Hadfield to approve the payment of bills. All aye.
Glen Fleming was present to give the council an update on the 2012 baseball/softball season. The league will use the East Park ball fields from April 1st through June 30th.
At 7:11 p.m., Mayor Poland called the Public Hearing to order on the proposed Budget Estimate for the Fiscal Year beginning July 1, 2012. There being no public comment, a motion was made by Hadfield and seconded by Matthews to approve the FY 12/13 Budget and Certification of City Taxes for FY 12/13. Roll call: Mathews yes, Hadfield yes, Casey yes.
Motion by Mathews and seconded by Casey to approve Resolution No. 12-03-01: A Resolution authorizing a chief elected official to sign an application for C.I.T.I.E.S. funds. Roll call: Mathews yes, Hadfield yes, Casey yes.
Motion by Hadfield and seconded by Mathews to approve Resolution No. 12-03-02: A Resolution committing funds for Phase 2 of the North Eyberg Project. Roll call: Mathews yes, Hadfield yes, Casey yes.
The City of Treynor will join the Western Iowa Development Association (WIDA) in March, 2012.
Motion by Casey and seconded by Mathews to approve the ICAP renewal invoice for $15,602.14. All aye.
Motion by Casey and seconded by Mathews to accept the low bid from Pierce Pump for the amount of $8,770 to abandon Well #4. Roll call: Mathews yes, Hadfield yes, Casey yes.
The council will evaluate the water rate increase at the April 2, 2012 meeting.
Spring cleanup day will take place on Friday, May 4th, 2012.
Clean Sweep will be street sweeping the City streets on Monday, May 7th, 2012. The rain dates will be on May 8th or May 9th.
Motion by Hadfield and seconded by Casey to adjourn at 8:10 P.M. All aye.
Mayor: Bryce Poland
City Clerk: Terry Johnson
________________________________________________
CITY OF TREYNOR
February 6, 2012 Minutes
The Treynor City Council met in regular session at the Treynor City Hall at 7:00 p.m. with Mayor Poland and Council members Frain, Mathews, Hadfield, Lewis and Casey present. Paige Volkens, Avery Umphreys and Nolan Mantell were present as an activity for the Council Bluffs Youth Leadership Academy.
Sara Mathews took the oath of office for the Treynor City Council position.
Motion by Frain and seconded by Lewis to approve the Agenda, January 3, 2012 Minutes, January 18, 2012 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.
Motion by Hadfield and seconded by Casey to approve the payment of bills. All aye.
Motion by Casey and seconded by Hadfield to adopt Resolution No. 12-02-01: A Resolution thanking the Iowa West Foundation for their generosity to the Treynor Community. Roll call: all aye.
Motion by Lewis and seconded by Casey to adopt Resolution No. 12-02-02: A Resolution adopting the Employee Handbook for the City of Treynor. Roll call: all aye.
Mayor Poland appointed the following commissioners:
Mayor Pro-tem: Jody Frain
Parks/Weeds: Tom Lewis/Sara Mathews
Personnel: Jody Frain/Tom Lewis
Community Protection: Sara Mathews/Jody Frain
Streets: Tom Lewis/Allen Hadfield
Water/Sewer: Full council
Community Center: Jody Frain/Jeff Casey
Motion by Frain and seconded by Mathews to appoint Tim James to the Zoning Board and Mark Moore and LC Currin to the Board of Adjustment. Roll call: All aye.
Motion by Lewis and seconded by Mathews to sign a skidloader lease with Caterpillar. Roll call: All aye.
Discussion was held about abandoning Well #4.
A workshop was held for the FY 12/13 Budget.
Motion by Hadfield and seconded by Frain to accept the proposed FY 12/13 Budget and publish the Public Hearing for the Budget Estimate to be held on March 5, 2012. Roll call: All aye.
Motion by Frain and seconded by Casey to approve a building permit for Lot 4 of the Sucksdorfs Addition. The approval is subject to the condition that the property line pins are located and the setback requirements are met. Roll call: Frain yes, Mathews yes, Casey yes, Lewis yes. Hadfield abstained.
Motion by Frain and seconded by Hadfield to adjourn at 9:28 p.m.
Mayor: Bryce Poland
Attest/City Clerk: Terry Johnson
______________________________________________
CITY OF TREYNOR
January 18, 2012 MINUTES
The Treynor City Council met in special session at Treynor City Hall at 6:30 p.m. with Mayor Poland and Council members Frain, Hadfield, Casey and Lewis present. Sara Mathews was also present.
Motion by Hadfield and seconded by Lewis to approve the Agenda. All aye.
Mayor Poland made a recommendation that Sara Mathews be appointed to the city council. Motion by Lewis and seconded by Frain to appoint Sara Mathews to the city council for a two year term. Roll call vote: all aye
Motion by Frain and seconded by Casey to adjourn at 6:45 p.m.
Mayor: Bryce Poland
Attest/City Clerk: Terry Johnson
__________________________________
CITY OF TREYNOR
January 3, 2012 MINUTES
The Treynor City Council met in regular session at the Treynor City Hall at 7:00 p.m. with Mayor Poland and Council members Frain, Casey and Lewis present. Hadfield arrived at 8:32 p.m. Sara Mathews and Tim James were also present.
Motion by Frain and seconded by Lewis to approve the Agenda, December 5, 2011 Minutes, Treasurer’s Report and Utility Billing Reconciliation. All aye.
Motion by Frain and seconded by Casey to approve the payment of bills. All aye.
Bryce Poland took the oath of office for mayor and Allen Hadfield and Jeff Casey took the oath of office for city council.
Lori Holste was present to update the council on what Western Iowa Development Association has to offer to communities. WIDA is a resource to help grow businesses and to help rejuvenate communities.
Mayor Poland will appoint commissioners at the February 6th meeting.
There will be a special meeting at Treynor City Hall at 6:30 p.m. on January 18, 2012 to appoint a council person to fill a two year vacancy.
Discussion was held on the employee handbook. Motion by Lewis and seconded by Casey to adopt the employee handbook. All aye.
Discussion was held on purchasing a backhoe. The council decided it would be in the best interest of the City to lease a skidloader.
Discussion was held on a water rate increase. The council will evaluate several options at the February 6th meeting.
Motion by Casey and seconded by Frain to approve a fence permit at 32 Countryside Dr. All aye.
Motion by Frain and seconded by Hadfield to adjourn at 9:26 p.m.
Mayor: Bryce Poland
Attest/City Clerk: Terry Johnson